Adobe® InCopy® providesshortcuts to help you quickly work in documents. Many keyboard shortcutsappear next to the command names in menus. You can use the defaultInCopy shortcut set, a Microsoft® Word shortcutset, or a shortcut set that you create.
Note:
We have ⌘B to bold, ⌘I to italicise, ⌘U to underline, but we don't (as far as I can tell) have a shortcut to strikethrough selected text in any OS X rich editor. I added a keyboard shortcut into System Preferences, but that way doesn't work very consistently. Collapse text under a heading. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard.
You can generate a list of the current keyboardset by choosing Show Set in the Keyboard Shortcuts dialog box. Thisoption is especially useful for printing a copy of your custom shortcuts.
Thistable isn’t a complete list of keyboard shortcuts. It lists onlythose shortcuts that aren’t displayed in menu commands or tool tips.
Result | Windows® | Mac OS® |
|---|---|---|
Switch between Text tool and Note tool | Shift+Esc | Shift+Esc |
Temporarily switch from Text tool to Note Tool | Alt+Shift | Option+Shift |
Temporarily switch to Hand tool (Layoutview) | Alt+spacebar | Option+spacebar |
Temporarily switch to Zoom tool (Layout view) | Ctrl+spacebar | Command+spacebar |
Temporarily switch to Zoom In tool(Layout view) | Ctrl+spacebar | Command+spacebar |
Temporarily switch to Zoom Out tool(Layout view) | Ctrl+Alt+spacebar | Command+Option+spacebar |
Thistable isn’t a complete list of keyboard shortcuts. It lists onlythose shortcuts that aren’t displayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Go to first/last page (Layout view) | Ctrl+Shift+Page Up/ Page Down | Command+Shift+Page Up/Page Down |
Go to previous/next page (Layout view) | Shift+Page Up/Page Down | Shift+Page Up/Page Down |
Move right/left one character | Right Arrow/Left Arrow | Right Arrow/Left Arrow |
Move up/down one line | Up Arrow/Down Arrow | Up Arrow/Down Arrow |
Move right/left one word | Ctrl+Right Arrow/Left Arrow | Command+Right Arrow/ Left Arrow |
Go to beginning of sentence forward/backward(Galley and Story views) | Ctrl+]/[ | Command+]/[ |
Go to beginning/end of line | Home/End | Home/End |
Go to previous/next paragraph | Ctrl+Up Arrow/Down Arrow | Command+Up Arrow/Down Arrow |
Go to next story (Galley view) | Ctrl+Alt+] | Command+Option+] |
Go to previous story (Galley view) | Ctrl+Alt+[ | Command+Option+[ |
Go to beginning/end of story | Ctrl+Home/End | Command+Home/ End |
Select one character to the right/left | Shift+Right Arrow/Left Arrow | Shift+Right Arrow/Left Arrow |
Select one word to the right/left | Ctrl+Shift+Right Arrow/Left Arrow | Command+Shift+Right Arrow/Left Arrow |
Select to the start/end of the line | Shift+Home/End | Shift+Home/End |
Select current paragraph (Galley and Story views) | Ctrl+Shift+P | Command+Shift+P |
Select sentence forward/backward (Galley andStory views) | Ctrl+Alt+Shift+Right Arrow/Left Arrow | Command+Option+Shift +Right Arrow/Left Arrow |
Select one line above/below | Shift+Up Arrow/Down Arrow | Shift+Up Arrow/Down Arrow |
Select one paragraph before/after | Ctrl+Shift+Up Arrow/ Down Arrow | Command+Shift+Up Arrow/Down Arrow |
Select to beginning/end of story | Ctrl+Shift+Home/End | Command+Shift+Home/End |
Delete word in front of insertion point(Galley and Story views) | Ctrl+Backspace or Delete | Command+Delete or Del (numeric keypad) |
Delete current sentence (Galley and Story views) | Ctrl+Shift+Backspace or Delete | Command+Shift+Delete |
Delete current paragraph (Galley and Story views) | Ctrl+Alt+Shift+Delete | Command+Option+Shift +Del on number pad |
Recompose all stories | Ctrl+Alt+/ | Command+Option+/ |
Toggle current and previous view | Ctrl+Alt+2 | Command+Option+2 |
Go to Next window | Ctrl+F6 | Command+F6 |
Go to Previous window | Ctrl+Shift+F6 | Command+Shift+F6 |
Scroll up/down one screen | Page Up/Page Down | Page Up/Page Down |
Go to first/last spread | Alt+Shift+Page Up/ Page Down | Option+Shift+Page Up/ Page Down |
Go to first previous/ next spread | Ctrl+Alt+Page Up/Page Down | Command+Alt+Page Up/Page Down |
Fit selection in window | Ctrl+Alt+= | Command+Option+= |
Increase screen to 50%/ 200%/400% | Ctrl+5/2/4 | Command+5/2/4 |
Access view percent field | Ctrl+Alt+5 | Command+Option+5 |
This table isn’t a complete list of keyboardshortcuts. It lists only those shortcuts that aren’t displayed inmenu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Increase/Decrease size/scale by 1% | Ctrl+. [period] or, [comma] | Command+. [period] or, [comma] |
Increase/Decrease size/scale by 5% | Ctrl+Alt+. [period] or, [comma] | Command+Option+. [period or, [comma] |
Move selection* | Left Arrow, Right Arrow, Up Arrow, Down Arrowkey | Left Arrow, Right Arrow, Up Arrow, Down Arrow |
Move selection by 1/10th* | Ctrl+Shift+ Left Arrow, Right Arrow, UpArrow, Down Arrow | Command+Shift+Left Arrow, Right Arrow, Up Arrow,Down Arrow |
Move selection by 10 times* | Shift+Left Arrow, Right Arrow, Up Arrow, DownArrow | Shift+Left Arrow, Right Arrow, Up Arrow, DownArrow |
*Amount is set in Edit >Preferences > Units & Increments (Windows) or Adobe InCopy > Preferences >Units & Increments (Mac OS). | ||
This table isn’t a complete list of keyboardshortcuts. It lists only those shortcuts that aren’t displayed inmenu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Enables the Position tool in text | Esc | Esc |
Normal horizontal scale | Ctrl+Shift+X | Command+Shift+X |
Normal vertical scale | Ctrl+Alt+Shift+X | Command+Option+Shift+X |
Increase/Decrease text point size | Ctrl+Shift+>/< | Command+Shift+>/< |
Increase/Decrease text point size five times | Ctrl+Alt+Shift+>/< | Command+Option+Shift+ >/< |
Increase/Decrease leading (horizontal text) | Alt+Up Arrow/Down Arrow | Option+Up Arrow/ Down Arrow |
Increase/Decrease leading (vertical text) | Alt+Right Arrow/Left Arrow | Option+Right Arrow/Left Arrow |
Increase/Decrease leading five times (horizontaltext) | Ctrl+Alt+Up Arrow/Down Arrow | Command+Option+Up Arrow/Down Arrow |
Increase/Decrease leading five times (vertical text) | Ctrl+Alt+Right Arrow/Left Arrow | Command+Option+Right Arrow/Left Arrow |
Auto leading | Ctrl+Alt+Shift+A | Command+Option+Shift+ A |
Increase/Decrease kerning/tracking | Alt+Right Arrow/Left Arrow | Option+Right Arrow/Left Arrow |
Increase/Decrease kerning/tracking five times | Ctrl+Alt+Right Arrow/Left Arrow | Command+Option+Right Arrow/Left Arrow |
Reset all manual kerning preferences (reset trackto 0) | Ctrl+Alt+Q | Command+Option+Q |
Increase/Decrease baseline shift (horizontal text) | Alt+Shift+Up Arrow/Down Arrow | Option+Shift+Up Arrow/Down Arrow |
Increase/Decrease baseline shift (vertical text) | Alt+Shift+Right Arrow/Left Arrow | Option+Shift+Right Arrow/Left Arrow |
Increase/Decrease baseline shift five times (horizontaltext) | Ctrl+Alt+Shift+Up Arrow/Down Arrow | Command+Option+Shift+Up Arrow/Down Arrow |
Increase/Decrease word space kerning | Ctrl+Alt+ or Backspace | Command+Option+ or Delete |
Increase/Decrease word space kerning five times | Ctrl+Alt+Shift+ or Backspace | Command+Option+Shift + or Delete |
Align text left/center/right | Ctrl+Shift+L/C/R | Command+Shift+L/C/R |
Justify with last line aligned left | Ctrl+Shift+J | Command+Shift+J |
Justify all lines | Ctrl+Shift+F | Command+Shift+F |
Insert right indent tab | Shift+Tab | Shift+Tab |
Update missing font list | Ctrl+Alt+Shift+/ | Command+Option+Shift+/ |
Toggle typographer’s quotes preference | Ctrl+Alt+Shift+' | Command+Option+Shift+' |
Expand/Collapse all notes except current note | Alt+click expanded/collapsed note bookend | Option+click expanded/collapsed note bookend |
This table isn’t a complete list of keyboardshortcuts. It lists only those shortcuts that aren’t displayed inmenu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Open Justification dialog box | Ctrl+Alt+Shift+J | Command+Option+Shift+J |
Open Keep Options dialog box | Ctrl+Alt+K | Command+Option+K |
Open Paragraph Rules dialog box | Ctrl+Alt+J | Command+Option+J |
Redefine character style | Ctrl+Alt+Shift+C | Command+Option+Shift+C |
Open Drop Caps and Nested Styles dialogbox | Ctrl+Alt+R | Command+Option+R |
Redefine paragraph style | Ctrl+Alt+Shift+R | Command+Option+Shift+R |
Toggle all caps (on/off) | Ctrl+Shift+K | Command+Shift+K |
Toggle small caps (on/off) | Ctrl+Alt+L | Command+Option+H N/A |
Superscript | Ctrl+Shift+= N/A | Command+Shift+= |
Subscript | Ctrl+Alt+Shift+= | Command+Option+Shift+= |
Underline | Ctrl+Shift+U | Command+Shift+U |
Strikethrough | Ctrl+Shift+/ | Control+Command+Shift+/ |
Bold | Ctrl+B, Ctrl+Shift+B | Command+B, Command+Shift+B |
Italic | Ctrl+Shift+I | Command+Shift+I |
Normal | Ctrl+Shift+Y | Command+Shift+Y |
Toggle align to grid (on/off) | Ctrl+Alt+Shift+G | Command+Option+Shift+G |
Toggle auto-hyphenate (on/off) | Ctrl+Alt+Shift+H | Command+Option+Shift+H |
This table isn’t a complete listof keyboard shortcuts. It lists only those shortcuts that aren’tdisplayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Insert selected text into Find What box | Ctrl+F1 | Command+F1 |
Insert selected text into Find What boxand find next | Shift+F1 | Shift+F1 |
Replace selected text with Change To text | Ctrl+F3 | Command+F3 |
Replace selected text with Change To textand find next | Shift+F3 | Shift+F3 |
Insert selected text into Replace box | Ctrl+F2 | Command+F2 |
This table isn’t a complete list ofkeyboard shortcuts. It lists only those shortcuts that aren’t displayedin menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Clear cell | Backspace or Delete | Delete |
Move to next cell | Tab, Left Arrow, or Right Arrow | Tab, Left Arrow, or Right Arrow |
Move to previous cell | Shift+Tab | Shift+Tab |
Move up/down through table cells | Up Arrow/Down Arrow | Up Arrow/Down Arrow |
Move to first/last cell in column | Alt+Page Up/Page Down | Option+Page Up/Page Down |
Move to first/last cell in row | Alt+Home/End | Option+Home/End |
Move to first/last row in frame | Page Up/Page Down | Page Up/Page Down |
Select cells above/below | Shift+Up Arrow/Down Arrow | Shift+Up Arrow/Down Arrow |
Select cells to the right/left | Shift+Right Arrow/Left Arrow | Shift+Right Arrow/Left Arrow |
Start row on next column | Enter (numeric keypad) | Enter (numeric keypad) |
Start row on next frame | Shift+Enter (numeric keypad) | Shift+Enter (numeric keypad) |
This table isn’t a completelist of keyboard shortcuts. It lists only those shortcuts that aren’tdisplayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Open Justification dialog box | Alt+Ctrl+Shift+J | Option+Command+Shift+J |
Open Paragraph Rules dialog box | Alt+Ctrl+J | Option+Command+J |
Open Keep Options dialog box | Alt+Ctrl+K | Option+Command+K |
Activate Character panel | Ctrl+T | Command+T |
Activate Paragraph panel | Ctrl+Alt+T | Command+Option+T |
This table isn’t a completelist of keyboard shortcuts. It lists only those shortcuts that aren’tdisplayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Make character style definition match text | Select text and press Shift+Alt+Ctrl+C | Select text and press Shift+Option+Command+C |
Make paragraph style definition match text | Select text and press Shift+Alt+Ctrl+R | Select text and press Shift+Option+Command+R |
Change options without applying style | Shift+Alt+Ctrl-double-click style | Shift+Option+Command-double-click style |
Remove style and local formatting | Alt-click paragraph style name | Option-click paragraph style name |
Clear overrides from paragraph style | Alt+Shift-click paragraph style name | Option+Shift-click paragraph style name |
Show/hide Paragraph and Character Styles panels,respectively | F11, Shift+F11 | Command+F11, Command+Shift+F11 |
Thistable isn’t a complete list of keyboard shortcuts. It lists onlythose shortcuts that aren’t displayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Load word | Ctrl+Shift+5 | Command+Shift+5 |
Look up word | Ctrl+Shift+6 | Command+Shift+6 |
Change word | Ctrl+Shift+7 | Command+Shift+7 |
Thistable isn’t a complete list of keyboard shortcuts. It lists onlythose shortcuts that aren’t displayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Expand/Collapse element | Right Arrow/Left Arrow | Right Arrow/Left Arrow |
Expand/Collapse element and child elements | Alt+Right Arrow/Left Arrow | Option+Right Arrow/Left Arrow |
Extend XML selection up/down | Shift+Up Arrow/Down Arrow | Shift+Up Arrow/Down Arrow |
Move XML selection up/down | Up Arrow/Down Arrow | Up Arrow/Down Arrow |
Scroll structure pane up/down one screen | Page Up/Page Down | Page Up/Page Down |
Select first/last XML node | Home/End | Home/End |
Extend selection to first/last XML node | Shift+Home/End | Shift+Home/End |
Go to previous/next validation error | Ctrl+Left Arrow/Right Arrow | Command+Left Arrow/Right Arrow |
Automatically tag text frames and tables | Ctrl+Alt+Shift+F7 | Command+Option+Shift+F7 |
Thistable isn’t a complete list of keyboard shortcuts. It lists onlythose shortcuts that aren’t displayed in menu commands or tool tips.
Result | Windows | Mac OS |
|---|---|---|
Close current document | Ctrl+Shift+W | Command+Shift+W |
Close all documents | Ctrl+Alt+Shift+W | Command+Option+Shift+W |
Save all documents | Ctrl+Alt+Shift+S | Command+Option+Shift+S |
Expand all stories | Ctrl+Alt+Z | Command+Option+Z |
Collapse all stories | Ctrl+Alt+Shift+Z | Command+Option+Shift+Z |
Show/Hide all toolbars and panels | Ctrl+Alt+Tab | Command+Tab (Conflicts with Mac OS) |
New default document | Ctrl+Alt+N | Command+Option+N |
Display Links panel | Ctrl+Shift+D | Command+Shift+D |
Activate last-used field in panel | Ctrl+Alt+` [accent grave] | Command+Option+` [accent grave] |
Update beginning to cursor info | Ctrl+Alt+Shift+6 | Command+Option+Shift+6 |
Update copyfit progress info | Ctrl+Alt+Shift+8 | Command+Option+Shift+8 |
Update cursor to end info | Ctrl+Alt+Shift+7 | Command+Option+Shift+7 |
Update selection info | Ctrl+Alt+Shift+5 | Command+Option+Shift+5 |
Update whole story info | Ctrl+Alt+Shift+4 | Command+Option+Shift+4 |
Force redraw | Shift+F5 | Shift+F5 |
Toggle units | Ctrl+Alt+Shift+U | Command+Option+Shift+U |
New text macro | Ctrl+Alt+F8 | Command+Option+F8 |
Edit text macro | Ctrl+Alt+Shift+F8 | Command+Option+Shift+F8 |
Insert macro text | Alt+Shift+F8 | Option+Shift+F8 |
Keys for resolving conflicts betweenMac OS 10.3x and 10.4
This table isn’t a completelist of keyboard shortcuts. It lists only those shortcuts that aren’tdisplayed in menu commands or tool tips.
Result | Mac OS |
|---|---|
Open Preferences dialog box | Command+K |
Open Paragraph Styles panel | Command+F11 |
Open Character Styles panel | Command+Shift+F11 |
Open Text Macros panel | Control+Command+Shift+F10 |
Open Swatches panel | F5 |
Show/Hide toolbox | Control+Command+F12 |
Minimize application window | Command+M |
Hide application | Command+H |
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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.
Many users find that using an external keyboard with keyboard shortcuts for Excel for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Excel for Mac.
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic.
In this topic
Frequently used shortcuts
This table itemizes the most frequently used shortcuts in Excel for Mac.
To do this | Press |
|---|---|
Paste | + V |
Copy | + C |
Clear | DELETE |
Save | + S |
Undo | + Z |
Redo | + Y |
Cut | + X |
Bold | + B |
+ P | |
Open Visual Basic | OPTION + F11 |
Fill Down | + D |
Fill Right | + R |
Insert cells | CONTROL + SHIFT + = |
Delete cells | + HYPHEN |
Calculate all open workbooks | + = |
Close window | + W |
Quit Excel | + Q |
Display the Go To dialog box | CONTROL + G |
Display the Format Cells dialog box | + 1 |
Display the Replace dialog box | CONTROL + H |
Paste Special | + CONTROL + V |
Underline | + U |
Italic | + I |
New blank workbook | + N |
New workbook from template | + SHIFT + P |
Display the Save As dialog box | + SHIFT + S |
Display the Help window | F1 |
Select All | + A |
Add or remove a filter | + SHIFT + F |
Minimize or maximize the ribbon tabs | + OPTION + R |
Display the Open dialog box | + O |
Check spelling | F7 |
Open the thesaurus | SHIFT + F7 |
Display the Formula Builder | SHIFT + F3 |
Open the Define Name dialog box | + F3 |
Open the Create names dialog box | + SHIFT + F3 |
Insert a new sheet * | SHIFT + F11 |
+ P | |
Print preview | + P |
Get started
Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. See the Use function key shortcuts section for information about how to enable and use function keys without having to press Fn.
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
On the Apple menu, press System Preferences.
Press Keyboard.
In the tabs, press Shortcuts.
Click Mission Control.
Clear the check box for the keyboard shortcut that you want to use.
Work in windows and dialogs
To do this | Press |
|---|---|
Expand or minimize the ribbon | + OPTION + R |
Switch to full screen view | + CONTROL + F |
Switch to the next application | + TAB |
Switch to the previous application | + SHIFT + TAB |
Close the active workbook window | + W |
Copy the image of the screen and save it to | + SHIFT + 3 |
Minimize the active window | CONTROL + F9 |
Maximize or restore the active window | CONTROL + F10 |
Hide Excel. | + H |
Move to the next box, option, control, or command | TAB |
Move to the previous box, option, control, or command | SHIFT + TAB |
Exit a dialog or cancel an action | ESC |
Perform the action assigned to the default command button (the button with the bold outline, often the OK button) | RETURN |
Cancel the command and close | ESC |
Move and scroll in a sheet or workbook
To do this | Press |
|---|---|
Move one cell up, down, left, or right | ARROW KEYS |
Move to the edge of the current data region | + ARROW KEY |
Move to the beginning of the row | HOME |
Move to the beginning of the sheet | CONTROL + HOME |
Move to the last cell in use on the sheet | CONTROL + END |
Move down one screen | PAGE DOWN |
Move up one screen | PAGE UP |
Move one screen to the right | OPTION + PAGE DOWN |
Move one screen to the left | OPTION + PAGE UP |
Move to the next sheet in the workbook | CONTROL + PAGE DOWN |
Move to the previous sheet in the workbook | CONTROL + PAGE DOWN |
Scroll to display the active cell | CONTROL + DELETE |
Display the Go To dialog box | CONTROL + G |
Display the Find dialog box | CONTROL + F |
Access search (when in a cell or when a cell is selected) | + F |
Move between unlocked cells on a protected sheet | TAB |
Enter data on a sheet
To do this | Press |
|---|---|
Edit the selected cell | F2 |
Complete a cell entry and move forward in the selection | RETURN |
Start a new line in the same cell | CONTROL + OPTION + RETURN |
Fill the selected cell range with the text that you type | + RETURN |
Complete a cell entry and move up in the selection | SHIFT + RETURN |
Complete a cell entry and move to the right in the selection | TAB |
Complete a cell entry and move to the left in the selection | SHIFT + TAB |
Cancel a cell entry | ESC |
Delete the character to the left of the insertion point, or delete the selection | DELETE |
Delete the character to the right of the insertion point, or delete the selection |
|
Delete text to the end of the line | CONTROL + |
Move one character up, down, left, or right | ARROW KEYS |
Move to the beginning of the line | HOME |
Insert a comment | SHIFT + F2 |
Open and edit a cell comment | SHIFT + F2 |
Fill down | CONTROL + D |
Fill to the right | CONTROL + R |
Define a name | CONTROL + L |
Work in cells or the Formula bar
To do this | Press |
|---|---|
Edit the selected cell | F2 |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | DELETE |
Complete a cell entry | RETURN |
Enter a formula as an array formula | + SHIFT + RETURN |
Cancel an entry in the cell or formula bar | ESC |
Display the Formula Builder after you type a valid function name in a formula | CONTROL + A |
Insert a hyperlink | + K |
Edit the active cell and position the insertion point at the end of the line | CONTROL + U |
Open the Formula Builder | SHIFT + F3 |
Calculate the active sheet | SHIFT + F9 |
Display a contextual menu | SHIFT + F10 |
Start a formula | = |
Toggle the formula reference style between absolute, relative, and mixed | + T |
Insert the AutoSum formula | + SHIFT + T |
Enter the date | CONTROL + SEMICOLON (;) |
Enter the time | + SEMICOLON (;) |
Copy the value from the cell above the active cell into the cell or the formula bar | CONTROL + SHIFT + INCH MARK (') |
Alternate between displaying cell values and displaying cell formulas | CONTROL + GRAVE ACCENT (`) |
Copy a formula from the cell above the active cell into the cell or the formula bar | CONTROL + APOSTROPHE (') |
Display the AutoComplete list | CONTROL + OPTION + DOWN ARROW |
Define a name | CONTROL + L |
Open the Smart Lookup pane | CONTROL + OPTION + + L |
Format and edit data
To do this | Press |
|---|---|
Edit the selected cell | F2 |
Create a table | + T |
Insert a line break in a cell | + OPTION + RETURN |
Insert special characters like symbols, including emoji | CONTROL + + SPACEBAR |
Increase font size | + SHIFT + > |
Decrease font size | + SHIFT + < |
Align center | + E |
Align left | + L |
Display the Modify Cell Style dialog box | + SHIFT + L |
Display the Format Cells dialog box | + 1 |
Apply the general number format | CONTROL + SHIFT + ~ |
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) | CONTROL + SHIFT + $ |
Apply the percentage format with no decimal places | CONTROL + SHIFT + % |
Apply the exponential number format with two decimal places | CONTROL + SHIFT + ^ |
Apply the date format with the day, month, and year | CONTROL + SHIFT + # |
Apply the time format with the hour and minute, and indicate AM or PM | CONTROL + SHIFT + @ |
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values | CONTROL + SHIFT + ! |
Apply the outline border around the selected cells | + OPTION + ZERO |
Add an outline border to the right of the selection | + OPTION + RIGHT ARROW |
Add an outline border to the left of the selection | + OPTION + LEFT ARROW |
Add an outline border to the top of the selection | + OPTION + UP ARROW |
Add an outline border to the bottom of the selection | + OPTION + DOWN ARROW |
Remove outline borders | + OPTION + HYPHEN |
Apply or remove bold formatting | + B |
Apply or remove italic formatting | + I |
Apply or remove underscoring | + U |
Apply or remove strikethrough formatting | + SHIFT + X |
Hide a column | + ) |
Unhide a column | + SHIFT + ) |
Hide a row | + ( |
Unhide a row | + SHIFT + ( |
Edit the active cell | CONTROL + U |
Cancel an entry in the cell or the formula bar | ESC |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | DELETE |
Paste text into the active cell | + V |
Complete a cell entry | RETURN |
Give selected cells the current cell's entry | + RETURN |
Enter a formula as an array formula | + SHIFT + RETURN |
Display the Formula Builder after you type a valid function name in a formula | CONTROL + A |
Select cells, columns, or rows
To do this | Press |
|---|---|
Extend the selection by one cell | SHIFT + ARROW KEY |
Extend the selection to the last nonblank cell | + SHIFT + ARROW KEY |
Extend the selection to the beginning of the row | SHIFT + HOME |
Extend the selection to the beginning of the sheet | CONTROL + SHIFT + HOME |
Extend the selection to the last cell used | CONTROL + SHIFT + END |
Select the entire column | CONTROL + SPACEBAR |
Select the entire row | SHIFT + SPACEBAR |
Select the entire sheet | + A |
Select only visible cells | + SHIFT + * (asterisk) |
Select only the active cell when multiple cells are selected | SHIFT + DELETE |
Extend the selection down one screen | SHIFT + PAGE DOWN |
Extend the selection up one screen | SHIFT + PAGE UP |
Alternate between hiding objects, displaying objects, | CONTROL + 6 |
Turn on the capability to extend a selection | F8 |
Add another range of cells to the selection | SHIFT + F8 |
Select the current array, which is the array that the | CONTROL + / |
Select cells in a row that don't match the value | CONTROL + |
Select only cells that are directly referred to by formulas in the selection | CONTROL + SHIFT + [ |
Select all cells that are directly or indirectly referred to by formulas in the selection | CONTROL + SHIFT + { |
Select only cells with formulas that refer directly to the active cell | CONTROL + ] |
Select all cells with formulas that refer directly or indirectly to the active cell | CONTROL + SHIFT + } |
Work with a selection
To do this | Press |
|---|---|
Copy | + C |
Paste | + V |
Cut | + X |
Clear | DELETE |
Delete the selection | CONTROL + HYPHEN |
Undo the last action | + Z |
Hide a column | + ) |
Unhide a column | + SHIFT + ) |
Hide a row | + ( |
Unhide a row | + SHIFT + ( |
Move from top to bottom within the selection (down) * | RETURN |
Move from bottom to top within the selection (up) * | SHIFT + RETURN |
Move from left to right within the selection, | TAB |
Move from right to left within the selection, | SHIFT + TAB |
Move clockwise to the next corner of the selection | CONTROL + PERIOD |
Group selected cells | + SHIFT + K |
Ungroup selected cells | + SHIFT + J |
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.
Use charts
To do this | Press |
|---|---|
Insert a new chart sheet. * | F11 |
Cycle through chart object selection | ARROW KEYS |
Sort, filter, and use PivotTable reports
To do this | Press |
|---|---|
Open the Sort dialog box | + SHIFT + R |
Add or remove a filter | + SHIFT + F |
Display the Filter list or PivotTable page | OPTION + DOWN ARROW |
Outline data
To do this | Press |
|---|---|
Display or hide outline symbols | CONTROL + 8 |
Hide selected rows | CONTROL + 9 |
Unhide selected rows | CONTROL + SHIFT + Opening parenthesis ( ( ) |
Hide selected columns | CONTROL + ZERO |
Unhide selected columns | CONTROL + SHIFT + Closing parenthesis ( ) ) |
Use function key shortcuts
Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.
If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences:
Change function key preferences with the mouse
On the Apple menu, press System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.
The following table provides the function key shortcuts for Excel for Mac
Strikethrough Hotkey
To do this | Press |
|---|---|
Display the Help window | F1 |
Edit the selected cell | F2 |
Insert or edit a cell comment | SHIFT + F2 |
Open the Save dialog | OPTION + F2 |
Open the Formula Builder | SHIFT +F3 |
Open the Define Name dialog | +F3 |
Close | +F4 |
Display the Go To dialog | F5 |
Display the Find dialog | SHIFT + F5 |
Move to the Search Sheet dialog | CONTROL + F5 |
Check spelling | F7 |
Open the thesaurus | SHIFT + F7 |
Extend the selection | F8 |
Add to the selection | SHIFT + F8 |
Display the Macro dialog | OPTION +F8 |
Calculate all open workbooks | F9 |
Calculate the active sheet | SHIFT + F9 |
Minimize the active window | CONTROL + F9 |
Display a contextual menu, or 'right click' menu | SHIFT + F10 |
Maximize or restore the active window | CONTROL + F10 |
Insert a new chart sheet* | F11 |
Insert a new sheet* | SHIFT + F11 |
Insert an Excel 4.0 macro sheet | + F11 |
Open Visual Basic | OPTION + F11 |
Display the Save As dialog | F12 |
Display the Open dialog | + F12 |
Strikethrough Keyboard Shortcut
Drawing
To do this | Press |
|---|---|
Toggle Drawing mode | + CONTROL + Z |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
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